Browse Groups is a tool that allows you to divide addresses according to the criteria you choose. You can group them by gender, age, interests or the language in which your newsletter recipients communicate, for example. Assigning addresses to specific groups is easy and you can do it in several ways:
- Adding a single address to the database (see ADDRESSES).
- Import the entire address database (see ADDRESSES).
- Self-addressing addressees through the interface, for example, on a website.
To use address grouping, you must first create the appropriate groups to which you will add addresses (see ADDRESSES → Add Group). In the View Groups section, you will be able to manage the addresses in each group.
Adding a new group
To add a new group, fill out the form consisting of the following fields:
- ID – group identification number.
- Name – the name of the group.
- Abbreviation – the abbreviation of the group name.
- Description – a detailed description of the group.
- Private – if you want to create a private group, check this box. Private groups are invisible to mailing list subscribers. This means that only you will be able to add addresses to this group.
After filling out the form, click the Add button to complete the group creation. You will then automatically move to the Browse Groups section (see ADDRESSES).
Deleting a group
To delete a group, select it by placing a checkmark in the first column of the table. Confirm the deletion by clicking the Delete button. Addresses in this group only will be moved to group 0, and their emails will not be assigned anywhere else.
Removing an address from a group
To remove an address from the group, select it by placing a checkmark in the first column of the table. Then select Remove from Group from the drop-down list and click the Execute button. In the window that appears, select the appropriate group or groups from which you want to remove the address. Confirm your selection by clicking the Select button. If you want to select all addresses, you can use the Select/Deselect All function on the page.
Copying to another group
To copy an address to another group, select it by placing a checkmark in the first column of the table. Then select Copy to another group from the drop-down list and click Execute. In the window that appears, select the group or groups to which you want to copy the address. Confirm your selection by clicking the Select button. If you want to select all addresses, you can use the Select/Deselect All function on the page.
All information about e-mail addresses is presented in a table.
Description of columns
Below is a brief explanation of each column in the table:
- ID – group identification number. A group with ID number 0 is a group of e-mail addresses not assigned to any group.
- Marker – a graphic designation of a particular group.
- Name – the name of the group.
- Abbreviation – the abbreviation of the group name.
- Description – a detailed description of the group.
- Number of addresses – the number of addresses assigned to the group.
- Copy – a function that allows you to move addresses from one group to another without removing them from the original group.
- Edit – a function that allows you to edit the name, abbreviation and description of an existing group.
- Clear – a function that allows you to remove addresses from a group. If an address is assigned to only one group, after deletion it will automatically be moved to group 0, where it is not assigned.
- Delete – a function that allows you to delete the selected group. If the addresses are not in any other group, they will be moved to group 0.
With the tools available in the Address Grouping module, you will be able to easily organize and manage your contact database.